Statutes of the German Shoulder and Elbow Society (GSES)
§ 1 Name and domicile of the society
- The society carries the name "Deutsche Vereinigung für Schulter- und Ellenbogen-Chirurgie", abbr.: DVSE. The english name "German Shoulder und Elbow Society", abbr.: GSES.
- The society is a section of the German society of orthopedic surgery (DGOOC) and the German Society of Orthopaedic Surgery and Trauma Surgery (DGOU) according to § 16 of the statutes of the “Deutschen Gesellschaft für Orthopädie und orthopädische Chirurgie e.V. (DGOOC) and § 9,4 of the DGOU.
- The society is registered in the register of associations.
- The domicile of the society is Hamburg.
- The instruments if the society contains all incomes and donations.
§ 2 Trading year
- Trading year is the calendar year.
- The transfer of the functions according to § 10 of the statutes occurs on January 1st of the following year after the election.
§ 3 Function of the society
- The German Shoulder and Elbow Society with domicile in Hamburg pursued exclusively and intuitive nonprofit purposes according to the section "tax favored purposes" der delivery system.
- Purpose of the society is the promotion of science in the field of degenerative decease and injuries of the shoulder- and elbow joint in research, teaching and medical supply, including the rehabilitation of these illnesses. The society is altruistically realizing the function of medical and non-medial education with the aim of an improved supply of patients with deceases and injuries of the shoulder- and elbow joint.
- The purpose of the statutes is realized especially with the organization of an annual scientific meeting and the offer of a certified qualification in shoulder- and elbow surgery. The society is responsible for related discussions to the specific field, as well as scientific questions according to the medical society and public and is ,therefore, contact for a other societies, unions as well as institutions and authorities.
Different meetings for the education in the special field will be held under the patronage of the DVSE. The society is realizing his responsibility of informing his members with an information sheet. The scientific organ of the DVSE is the journal "Obere Extremität - Schulter ? Ellenbogen ? Hand". This journal will be published regular and contains the information sheet.
§ 4 Altruistic Activity
The society is working altruistic; it does not follow his own purposes in the first place.
§ 5 Utilization of the instruments
The instruments of the society can only be used for the statutable purposes. The members do not receive appliance from the society.
§ 6 Prohibition of amenities
It is not allowed to financially support persons who deal with purposes which are not related to the activities of the society or which are related to disproportional reimbursement.
§ 7 Acquisition of the membership
- All accredited medical doctors can become ordinary members, which are members of the DGOOC, DGOU, DGU or DGOU and which are interested in the purposes of the society.
They will have the active and passive right for election.
Medical doctors from other countries are applied to § 7 Abs. 7.
At the time of legal validity of this statute, all ordinary members stay members, independent of their membership in the DGOOC or any other national orthopedic and trauma society.
- All accredited medial doctors can become associate members which are not members of the DGOOC, DGU or DGOU and which are interested in the purposes of the society.
They will have active right for election. After application members who fulfill the proposal of § 7 Abs. 1 of these statutes can become associate members.
- All members of other jobs as well as students can become extraordinary members (also non-medial fields), which are interested in the purposes of the society. They are authorized to elect. However, they are not authorized for election.
- Single persons as well as judicial persons can become supporting members, if they want support the society. They are neither authorized to elect nor for election.
- Corresponding members are characters from non-german speaking countries. They are nominated. Their nomination is decided at the general assembly after proposal of the executive committee or the president. Corresponding members are neither authorized to elect nor for election.
- Honored members are characters which have received special honor in of research, education and teaching in this field of the purposes of the society. Corresponding members are neither authorized to elect nor for election. They will be nominated by the president or the executive committee at the general assembly. Honored members are liberated from the annual membership fee.
- Foreign ordinary members of the society should be members of the DGOOC, the DGU, DGOU of other foreign orthopaedic or trauma societies.
§ 8 Acceptance, Nomination, Withdrawal and Exclusion
- Applications for the acceptance as an ordinary member as well as an extra – ordinary member in the society can be provided with the formular which is published on the homepage of the DVSE. It has to be submitted completely filled with the personal security of two ordinary members by the secretary of the society.
- The general assembly will decide about the acceptance annually by bare majority of the attending members.
- The application for a supporting membership is carried out informally to the president of the society. The executive committee is deciding about the application by bare majority.
- The nomination to become an honorary member or corresponding member is carried out by proposal of a member, the executive committee at the general assembly by bare majority of the attending members with are entitled to vote.
- Der withdrawal from the society can be carried out by written explanation and registered letter with a deadline of three months before the end of the year.
- In case of a violation of a member against the interests of the society, the executive committee can exclude a member after an official hearing of the member an after a preliminary suspension of the membership.
The concerned person will get a written statement of the executive committee about the decision. The member will get the opportunity at the next general assembly to justify himself. For the exclusion of a member, a 2/3 majority of the attending members who are entitled to vote in the general assembly are necessary.
- The losing of the license to professionalism of a member by a legal judgment justifies the executive committee to suspend the membership without an official hearing.
The general assembly will decide about the exclusion of the member according to § 8 Abs. 6 of these statutes.
- Members who have not paid their membership dues two years in a row despite an admonition by the treasurer will be excluded from the society.
- The membership will end with the death or the member or in juridical persons with the loss of the legal capacity.
§ 9 Sections of the Society
The sections o the society are:
- The executive committee, consisting of the executive board and the advisory board.
The executive board consist of:
- 1 President
- 2.1 Vice-president
- 3.2 Vice-president
- 4 Treasurer
- 5 Secretary
2 The general assembly
§ 10 Executive Committee
- The members of the executive board are the executive committee in terms of § 26 BGB. The president the 1. and 2. vice-president are respectively authorized to represent. The treasurer and the secretary are respectively together authorized to represent.
- The executive committee justifies resolutions by simple majority. In case of equality of votes, the vote of the president is turning the balance.
- The president as the chair of the executive committee represents all interests of the society and manages all transactions of the society.
The president is elected from the general assembly for three years.
A singular reelection directly following the first period is possible.
A later singular re-election, however, is not possible. After his term, the president will be part of the permanent advisory board for another 6 years.
- The vice-presidents will authorized to represent the president and will conform special duties according to his agreement. The vice-presidents will be elected from the general assembly for three years.
A singular reelection directly following the first period is possible. A later singular re-election is possible as well.
- The secretary is executing the necessary correspondence as well as organizational duties in consultation with the president. He will prepare protocols in all general assemblies. The secretary will be elected by the general assembly for three years. A singular reelection directly following the first period is possible. A later singular re-election is possible as well.
- The treasurer is responsible for all financial affairs of the society.
He will prepare annually a reviewed cash report. The treasurer will be elected by the general assembly for three years. A singular re-election directly following the first period is possible. A later singular reelection is possible as well.
- The continuous membership in the executive board cannot exceed nine years.
- According § 16 Abs. 4 of the statutes of the DGOOC, the president will report annually about the activities of the society.
- The executive board will determine a representative, generally the president, who will be part of the executive board of the DGOOC according to § 16 Abs. 7 of the statutes of the DGOOC.
- The executive board will determine a representative, generally the president, in the consulting committee of the DGOU. The GSES as an independent section, therefore, has a seat n the consulting committee and vote in the executive board of the DGOU as well.
- The executive board can form working groups for their consultancy.
§ 11 Advisory Board
- The advisory board consists of the former president, the congress chair, the former congress chair, the chair of the commissions and the "National Delegate" of the "Societé Européenne pour la Chirurgie de l'Epaule et du Coude", abbr: "SECEC", the Webmaster, the editor of the journal "Obere Extremität" as well as the editor of the bulletin if they are members of the society. The advisory board will advise the executive committee in all-important interests of the society.
- The congress chair is responsible for the preparation and execution of the research meetings during his elective period.
The congress chair will be elected from the general assembly for one year. A singular re-election is not possible a later reelection, however, is possible. At the end of his elective period, the congress chair will be part of the advisory board for another year, subject to his personal acceptance.
§ 12 General assembly
- The general assembly is the highest organ of the society.
- The general assembly will vote and disburden the executive committee, authorizes the annually report and budget of the executive committee. It will further determine the annual fee according to the advice of the executive committee and authorizes the acceptance or the exclusion of a member according to §§ 7,8 of these statutes, if the statutes does not dictate anything else.
- The general assembly will hold a meeting at least once a year. The president has to inform the members at least six weeks prior to the meeting. A general assembly can further be convened by:
1. Decision of the executive committee
2. Written application of 1/5 of the members
§ 13 Bylaws of the General Assembly
- The general assembly will be chaired by the president or one of his representatives.
- The general assembly is able to quorate independent of the amount of attending members. The general assembly will decide by an open vote with simple majority of the delivered votes, if the statutes do not determine something else. Equality of votes means the rejection of the application, the vote will be determined by proposal.
- The secretary will prepare a transcript about the resolutions of the general assembly and have to be signed by the president or one of his representatives.
- Proposals concerning the resolution have to be communicated to the executive committee six weeks prior to the general assembly to be included in the agenda.
They are also acceptable if they are send to the executive committee 2 weeks prior to the general assembly at the latest.
In this case, they do not need to be involved in the agenda of the invitation.
§ 14 Commissions
The executive board is authorized to appoint committees and a committee chairs to execute particular work. It has the duty to present the composition of the commission at the next general assembly
The chairs of the commissions are members of the advisory board and are responsible for the conformation of this particular work. They will present at least annually a report about the work of the commission. The executive board can withdraw the commissions.
§ 15 Fee
- The amount of the annual fee will be proposed by the executive committee and will be determined by the general assembly.
- The fee for the scientific journal of the GSES is included in the annual fee.
- All ordinary, associated and extra-ordinary member is committed to pay the annual fee. Students will have to pay a reduced fee. The annual membership fee has to be paid within the first three months of the calendar year.
- A liberation of the annual fee or a reduction of the annual fee can be carried out after a written application via the treasurer to the executive board as well as with accomplishing the 65. year of life.
- The decision is made by the executive board.
- Supporting members will determine their annual fee by themselves in accordance with the president.
- Corresponding members are liberated from the annual membership fee.
§ 16 Resolution, Cancellation or Changes of Interests of the Society
- In case of the resolution of the society or a removal of the previous interests of the society, the property of the society will become property of the “Deutsche Gesellschaft für Orthopädie und orthopädische Chirurgie e.V.”, who will use it exclusively for charitable and non-profit purposes.
- The resolution of the society can only be executed at a specially convened general assembly. The application can only be determined to the president if ? of the executive board members or at least 50% of the members who are entitled to vote sign it.
A legal decision to resolve the society can only be determined by a ? majority of the attending members entitled to vote at the general assembly.
§ 17 Modifications of the Statutes
- 1 An application for a modification of the statutes can only be provided at the general assembly if it was presented as a written form of 1/10 of the members entitled to vote to the president 6 weeks prior to the general assembly or if it was proposed by the executive board.
Applications for a modification of the statutes need to be informed to the members 4 weeks prior to the general assembly at the latest b email or written form.
- A modification of the statutes will become legally effective, if 2/3 of the attending members accept the modification.
- An acceptance of ? of all attending members who are entitled to vote is necessary to change the purpose of the society.
Univ.-Prof. Dr. med. Markus Scheibel | Berlin
President of the DVSE